Semi-Formal Letter Format

➤ Used for: Polite but less formal situations (e.g., to a teacher, neighbor, elder acquaintance)

Format:

[Sender’s Address]  
[Date]

Dear [Title + Last Name],

[Introduction: Polite tone with context]  
[Body: Clear, respectful, but slightly personal]  
[Conclusion: Polite request or ending]

Yours sincerely / With regards / Yours truly,  
[Your Name]

Informal Letter Format

➤ Used for: Personal communication (e.g., to a friend, relative)

Format:

[Sender’s Address]  
[Date]

Dear [First Name/Nickname],

[Opening: Friendly greeting or personal touch]  
[Body: Conversational, with personal details, questions, updates]  
[Closing: Wrap up casually and warmly]

Yours lovingly / Yours truly / Best wishes / Take care,  
[Your Name]

Note: Paragraphs can be informal and the tone relaxed.

Formal Letter Format

➤ Used for: Official or professional communication (e.g., to a principal, government official, employer, institution)

Format:

[Sender’s Address]  
[Date]

[Recipient’s Name]  
[Designation]  
[Organization/Institution]  
[Address]

Subject: [Concise title of the letter]

Salutation:  
Dear Sir/Madam, or Respected Sir/Madam,

[Introduction: State the purpose clearly]  
[Body: Provide detailed information logically and politely]  
[Conclusion: Request action, thank the recipient, etc.]

Thanking you,  
Yours faithfully, / Yours sincerely,  
[Full Name]  
[Designation if applicable]  
[Signature if on paper]